MyeScreen.com :: Urine Collection Guidelines
How to set-up a collection site for the purposes of urine specimen collections
This tool is not considered a certification. This information is presented to eScreen clients as a resource in the event they should wish to set-up a collection facility for specimen collection.
It is recommended that non-regulated collections follow collection-site requirements that mirror the Department of Transportation (DOT), but it is not mandated.
For the full document on how to set up a collection site, please download the official DOT document "Urine Specimen Collection Guidelines" below.
US DOT - Office of Drug & Alcohol Policy and Compliance Documents, Publications and Forms
Contents
DOT regulated vs. Non-DOT regulated Employers
The Collector
The Collection Site
Employee Identification Requirements
Collection Procedures
DOT regulated vs. Non-DOT regulated employees
Companies that fall under DOT regulations are required to use approved Federal drug testing Custody and Control forms (CCF) for workplace drug testing programs. All collections must be done using a split-specimen laboratory collection kit. Any employers, private-sector companies and Non-DOT testing programs are prohibited from using Federal CCF forms. For these employers, use a non-regulated Chain of Custody form (CCF) and a single-specimen laboratory collection kit.
For further information specifically covering DOT drug testing please visit the DOT website at www.dot.gov.
The Collector
The Department of Transportation (DOT) defines a collector as "a trained person who instructs and assists employees at a collection site, who receives and makes an initial inspection of the urine specimen provided by those employees and who initiates and completes the Federal drug testing Custody and Control form."
For Non-DOT regulated collections, it is not a requirement that the specimen collector be certified according to DOT regulations.
The Collection Site
There are 2 types of collection facility classifications:
1. A single-toilet restroom with a full-length privacy door or;
2. A multi-stall restroom with partial-length doors.
A collection site must include:
1. A restroom or stall with a toilet where the employees have privacy to provide a urine specimen.
2. A source of water for washing hands, preferably external to where the sample is provided. If there is a water source inside the area where the donor is alone with the specimen cup, turn off that water source or apply tamper-evident tape to the handles of the source. It is also recommended that tamper evident tape be placed on the tank of the toilet so no water can be accessed during the collection.
3. A clean surface for the collector to complete paperwork.
Collection Site Security Requirements:
1. Measure to prevent unauthorized access to the site during collection.
2. Procedures to prevent the employee or anyone else from gaining unauthorized access to collection materials and supplies.
3. Collector must ensure donor does not have access to items that could dilute or adulterate the specimen.
4. Ensure all authorized personnel are under the supervision of a collector or site personnel when appropriate.
5. Have procedures in place to securely handle and store all specimens.
6. Ensure the donor does not enter the collection restroom with outer clothing, hat, purse, bag or other items. The best option is to have a secure locker or cabinet available for the donor to leave all items while providing a sample. Be sure the locker or cabinet is locked and let the donor keep control of the key during the collection. It is appropriate to have the donor empty his or her pockets and to leave those items in a secure locked area also. Under DOT regs the donor is required to wash his or her hands to decrease the chances of a donor having something on their hands to adulterate the specimen. Only liquid soap should be made available to prevent the donor from scraping the solid soap with their fingernails and using it as an adulterant. They should wash their hands after they provide the sample.
The following must be on hand in order to conduct a collection:
1. A split-specimen collection kit meeting DOT requirements must be available. For Non-DOT, a standard single-specimen collection kit.
2. Federal DOT CCF forms and all applicable forms for DOT. Non-DOT collections will use a non-regulated Chain of Custody form (CCF).
3. Bluing agent in the toilet bowl or water tank to prevent adulteration.
4. Single use disposable gloves for the collectors while handling specimens.
5. Tamper-evident tape to secure faucets, toilet tank tops, and other appropriate areas and/or signs to be posted to prevent entry into collection areas.
Employee Identification
Employees must provide the appropriate identification at the collection site.
Acceptable forms of identification include:
1. Photo I.D.: Driver's License, Employee Badge, or picture I.D. issued by a state or federal agency.
2. Identification by an employer or employer representative.
Unacceptable forms of identification include:
1. Identification by a co-worker.
2. Identification by another safety-sensitive employee.
3. Use of a single non-photo I.D. card.
4. Faxes or photocopies of an I.D. document.
Collection Process Notes
Prevention of tampering and adulteration.
1. Secure all sources of water (faucets, toilet bowl).
2. Ensure water in toilet and tank has bluing agent.
3. No soap, disinfectants, cleaning agents or adulterants are present and/or accessible.
4. Inspect the site, no foreign or unauthorized substances are present.
5. Prevent undetected access (i.e. door views).
6. Secure areas where things can be concealed.
7. Recheck these items frequently to ensure ongoing collection site integrity.
If the collection site is used for other purposes, such as a public restroom, collector's must ensure the following:
1. Access to materials and specimens is restricted.
2. Facility is secured against access during the procedure to ensure donor privacy and prevent collector distractions.
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